[January 3, 2022] OLSEN or Online Student Enrolment system is designed for better monitoring of the enrolment process while capturing electronically the student’s profile information and their updates to complete the Registrar’s student record.
Things to remember when using OLSEN
- Students with ongoing academic records from any educational level in Cor Jesu College must indicate that they are Old/Returning Students. Otherwise, succeeding records will not be associated with previous academic and financial records, rendering the student records fragmented which may lead to incompleteness.
- OLD/RETURNING STUDENTS must enter their OLSIS (Online Student Information System) credentials to properly link their succeeding entries to their existing accounts. In cases where students encounter problems logging in to their OLSIS accounts, technical assistance by the ICT department will be available to facilitate the enrolment transaction. See CJC IT Help Desk Facebook page.
- First Year enrollees coming from CJC Senior High School must first secure their OLSIS account for Higher Education from ICT officer before logging in to OLSEN as OLD/RETURNING students.
- Only enrollees without any previous electronic academic record with CJC will be admitted as NEW students. New enrollees will not be prompted with OLSIS credentials.
- Entries by OLD/Returning students enrolling themselves as NEW will be canceled..
- Enrollees must fill in all the information fields in the online enrolment interface.
- Online enrollees must remember their Enrolment Reference Number and their birthdates as entered in the online form. These data will be used to follow up on the status of enrolment in OLSEN
Procedure for Walk-in Enrollees
- Proceed to the office of the Student Service Center to get the enrolment form.
- Proceed to the designated data entry area at Camp Raymond Room 104. Log in to OLSEN and follow the instructions above. Write the Enrolment Reference Number in the enrolment form sequence code box located at the upper right-hand corner.
- Go back to the Student Services Center counter for approvals. Check the status of the enrolment in OLSEN. Comply with additional requirements indicated on the status page. Once Cleared to Proceed, pay the entrance fee at the Cashier or through the authorized payment channels.
- For subsequent subject picking, enrollees may proceed/coordinate with their respective program personnel at their location.
Procedure for Online Enrollees
- Inform your program head or college registration staff that you prefer to transact online. You will be given a list of documentary requirements to comply with.
- Log in to the OLSEN site and fill up the online form following the instructions above.
- Check the status of enrolment in OLSEN using your Enrolment Reference Number and birthdate. Comply with additional requirements indicated on the status page. Once Cleared to Proceed, pay the entrance fee through the authorized payment channels.
Enrollees who prefer to pay at the cashier will proceed first to the Student Services Center to have their OLSEN entries Cleared to Proceed. - For subsequent subject picking, enrollees may proceed/coordinate with their respective program personnel at their location or through their online communications channel.
Checking Enrolment Status
- Go to the “Check My Enrolment Status” box on the OLSEN page
- Enter your Enrolment Reference Number and your Birthdate to see the status of your enrolment.
- Check the Enrolment Logs tab for messages that may need your attention and further action